JOB TITLE: ASSISTANT PROCUREMENT & BUSINESS DEVELOPMENT MANAGER

NATURE OF JOB: FULL TIME

INDUSTRY: REAL ESTATE/ CONSTRUCTION

SALARY: KSHS.40,000

JOB LOCATION: NAIROBI

DUTIES AND RESPONSIBILITIES

Procurement & Supply Chain Management

• Support full-cycle procurement processes including planning, sourcing, evaluation, and award.
• Prepare and issue RFQs, LPOs, contracts, purchase agreements, and procurement reports.
• Conduct supplier analysis, assess performance, and maintain strong vendor relationships.
• Perform market research to identify cost-effective sourcing opportunities, new suppliers, and emerging trends.
• Assist in stock control, inventory reconciliations, and coordinating with site teams to ensure accurate materials tracking.
• Contribute to initiatives aimed at reducing material wastage and optimizing supply chain efficiency.
• Ensure compliance with procurement policies, procedures, and audit requirements.
• Maintain and update procurement records, data, and ERP entries with accuracy and timeliness.

Contracts, Negotiation & Vendor Management

• Participate in commercial negotiations to secure competitive pricing, quality materials, and favorable terms.
• Support contract drafting, review, and administration in collaboration with legal and project teams.
• Monitor vendor performance, resolve supplier issues, and support corrective action planning.
• Coordinate prequalification processes and vendor onboarding activities.

Business Development & Tender Support

• Assist in preparing tender documents, technical and financial proposals, and compliance submissions.
• Support bid strategy discussions, coordination of inputs from multiple departments, and timely submission of tenders.
• Contribute to business development initiatives including new client acquisition, pitch presentations, and capability statements.
• Conduct market and competitor research to support strategic planning and business expansion goals.

Cross-Functional & Administrative Support

• Work closely with project, engineering, finance, logistics, and site teams to ensure smooth communication and workflow.
• Provide administrative and analytical support across projects and subsidiaries as needed.
• Develop weekly/monthly procurement and BD performance dashboards using Excel/ERP tools.
• Uphold company values, confidentiality, and ethical standards in all procurement and business dealings.

KEY REQUIREMENT SKILLS AND QUALIFICATION

• Degree in Procurement, Supply Chain Management, Business Administration, or a related field
• 4–5 years of hands-on procurement experience, ideally within construction, real estate, or services industries
• Strong understanding of procurement procedures, supply chain operations, and contract management
• Proven experience in vendor relations, tendering processes, and proposal development
• Excellent negotiation, analytical, problem-solving, and reporting skills
• Proficiency in ERP systems and advanced Excel (pivot tables, dashboards, analytics)
• Strong communication, interpersonal, and organizational abilities
• High integrity, attention to detail, and ability to multitask in a fast-paced environment
• Ability to work collaboratively with cross-functional teams and manage multiple priorities