Sr Assistant – Administration and Finance

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Childfund Uganda is hiring a Sr Assistant – Administration and Finance responsible for providing technical support, training and mentorship for the Community structures and Short-Term Exceptional Project (STEP) staff to ensure that Project funds and other resources are utilized and reported according to policy/ procedures and in compliance with the existing policies of the Organisation.

Childfund

Work Location

Busia, Uganda

Childfund Division

Global Impact

ChildFund Department

Country Management

Job Details

Position title:

Senior Assistant Finance

ChildFund office:

Uganda

Manager/Supervisor title:

Senior Coordinator Field

Required Experience And Education

2 years work experience in finance, accounting/bookkeeping activities, auditing, business administration, or related field.

At least 2 years’ experience working with an international organization

Experience in budget preparation and office administration in an international NGO or organization is preferable.

Experience and proficiency in financial software and reporting systems preferably experience in QuickBooks accounting system.

Proficiency in Microsoft Office Programs including Excel, Word, and Outlook

Self-guided, strong organizational and planning skills; Ability to work independently and under pressure.

Ability to manage interpersonal relations and work effectively with others, to establish and maintain good working relations in a multicultural, multiethnic environment while showing sensitivity and respect for diversity.

Primary Responsibilities

Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills that will enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures, and conduct yourself in a manner consistent with the Child Safeguarding Policy.

Responsible for training and mentorship for STEP staff in financial management systems and procedures to ensure competency and proficiency and required reports submitted promptly and accurately (including specific duties)

Responsible for the STEP activities budget and cash flow management duties including fund release request preparation, coordination and supervision of cash forecast requirements, review of project annual plans, and optimal utilization of funds

Monitor the STEP program compliance with policies, procedures and regulations, in partnership with the Assurance Officer and Finance Manager.

Ensure program compliance with terms and conditions in the ChildFund financial Management system including monthly bank balance reporting requirements, compliance with procurement policy, and immediate notification of deviations to CO Finance management.

Conduct joint monitoring visits to program activities, follow up on corrective actions taken and report requirements to the national office

Review and verify financial documents to ensure compliance with generally accepted accounting principles, policy, and donor requirements.

Responsible for assisting Program staff on finance manual requirements, capacity building for staff on finance activities in compliance with policy and procedures; periodic review of staff performance and systems offer recommendations on improvement.

Responsible for preparation and analysis of monthly, quarterly and annual financial reports of the STEP.

Required Competencies

ChildFund’s Core Competencies

Teamwork

Communication

Results orientation

Decision making

Resilience

Digital literacy

Other Required Competencies

Outstanding written and oral communication skills in English; fluency in a local language is an advantage

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