Program Administrator

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Makerere University is hiring a Program Administrator to provide administrative support, welfare and safeguarding responsibilities to all program operations.

Key Duties and Responsibilities:

Organize recruitment visits to create awareness and provide career guidance to potential applicants in the Program target groups;

Support refugee applicants in equating their academic documents at the Uganda National Examination Board;

Co-ordinate the welfare and support services for the Program Participants and staff

Manage and regularly update students and staff records;

Manage the Staff Leave Roster and Travel schedules;

Establish, monitor, and manage the semester-based activity schedule for capacity building programs for students and staff;

Support the Monitoring and Evaluation office in updating the Mastercard Foundation ETO Database;

Establish and manage the Program-level safeguarding risks and incidents register in liaison with the Safeguarding Liaison Officer

Establish and manage the Scholars’ disciplinary register

Ensure administration of meetings, recording and management of the meeting records;

Qualifications, Skills and Experience:

An Honour’s Bachelor’s degree in Humanities or Social Sciences from a recognised institution.

Added advantage

Certificate training in Secretarial Studies or Records Management or Office Management or Project Administration.

A minimum of 3 years’ relevant work experience as an Administrative Assistant in a reputable research or academic organisation.

Competencies

Demonstrated experience in providing administrative support to research or academic programme

Proficiency in Microsoft Office and Google Workspace to facilitate Program workflow.

Excellent communication skills.

How to Apply:

All applications and attachments must be submitted electronically through the link below. The attachments must include the following documents;

An application letter clearly stating the job applied for and duly signed by the applicant.

An up-to-date curriculum vitae.

Copies of academic certificates and transcripts.

A minimum of three recommendation letters duly signed by the referees.

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Falsification of documents or giving false information will lead to disqualification and/or prosecution in courts of law.

The application should be addressed to:

Program Director

Africa Climate Collaborative, Makerere University P.O. Box 7062 Kampala

Deadline: 7th November 2025

To note:

Only shortlisted candidates will be contacted.

Makerere University is committed to creating a diverse and inclusive environment of mutual respect for all, as such the University recruits and employs without any form of discrimination.

Reasonable accommodation shall be provided to candidates with disabilities upon request to support their participation in the recruitment process.

Makerere University does not charge any fees at any stage of the recruitment process, including application, interview meetings, or processing of employment contracts.