Administrative Officer

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Catholic Relief Services is hiring an Administrative Officer

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you will be responsible for coordinating the delivery of responsive, efficient, and effective administrative services in support of Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. The role will ensure that stewardship of resources and a commitment to high-quality service are embedded within the organisation’s administrative systems, policies, and procedures.

Department:

Programming (Restore Africa)

Report to:

Administration Manager

Duration:

Full-time

Job Location:

Tororo, Uganda

About CRS:

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion, or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding.

CRS’ Climate Change Adaptation and Mitigation Portfolio

Under the Climate Change Adaptation and Mitigation strategic priority area, CRS aims to ‘drive uptake and scaling of nature-based solutions and novel financing mechanisms to support national and community-level efforts to mitigate and adapt to climate change’. CRS currently has three projects which fall explicitly under this strategic priority area and is in discussions with other donors to start additional and related programmes:

Restore Africa

, which aims to restore 560,000 hectares of land with 352,500 smallholder farmers across 31 districts (Climate Asset Management funded)

Accelerating and Scaling Climate Smart Jobs within Restore Africa – Market

Linkages for Livelihoods and Land Restoration (M4R – FCDO funded) in 17 districts, focusing on 60,000 smallholder farmers and 40,000 hectares, also engaged in Restore Africa.

Mixed-Use Agroforestry in Refugee Hosting Districts

(World Bank / MinWE funded), targeting 17,550 hectares and 87,782 smallholder farmers

These projects aim to assist smallholder farmers, with an average landholding of 2 hectares (minimum 0.5 hectares, maximum 20 hectares), to diversify production within their agroforestry systems, including through payments for carbon sequestration through the integration of trees into their plots. The projects also aim to incentivise smallholder farmers to be able to invest in activities which restore health to their soil and increase productivity over time, as well as meet their own food security and economic needs.

Roles and Key Responsibilities:

Facilitate effective communication across all units of the organisation and with relevant external stakeholders. Manage the sending, receiving, and distribution of all incoming and outgoing mail, faxes, letters, and documents.

Perform specialised administrative tasks such as translating, typing, proofreading, formatting documents, recording and transcribing meeting minutes, and draughting simple correspondence.

Prepare transactional documents to support general operations and coordinate related processes (e.g., payment requests, travel authorisations, travel advances, visa processing, etc.).

Ensure that administrative systems, policies, and procedures comply with agency standards, donor requirements, and local