Role Purpose

The Head of Finance and Administration is responsible for the overall leadership, management, and control of the financial and administrative functions within a property portfolio environment. The role ensures accurate financial reporting, effective cash flow management, compliance with statutory and governance requirements, and delivery of high-quality financial services to stakeholders. This position also plays a key role in strategic planning, process improvement, and people management.

Key Responsibilities

Portfolio Financial Management & Reporting

• Overall management and control of finance, leasing, billing, accounts payable, procurement, credit control, and management company reporting.
• Provide guidance, oversight, and support to reporting and operational financial managers.
• Prepare, review, and deliver management information and financial reports.
• Proactively communicate financial performance and insights to stakeholders.
• Handle financial reporting queries, audit explanations, and adjustment account management.
• Ensure accurate monthly statutory reporting.
• Manage cash flow, including owner and co-owner distributions and banking activities.
• Calculate, monitor, and manage client KPI scorecards.
• Compile operational committee reports and attend related meetings.
• Maintain and enhance standard management packs.

Budgeting, Forecasting & Analysis

• Lead the preparation, review, and management of budgets and forecasts.
• Review business unit financial results and provide variance analysis.
• Support lease audits and ensure accurate contractual information within financial systems.
• Drive automation of reporting processes and management fee calculations.
• Liaise with IT to enhance reporting systems and ensure ongoing process improvement.

Governance, Risk & Compliance

• Ensure compliance with IFRS, tax regulations, and internal financial policies and procedures.
• Maintain, enhance, and draft financial and administrative policies as required.
• Manage risk, credit vetting processes, and legal-related financial matters.
• Oversee BEE spend management and reporting.

People Management

• Lead, manage, mentor, and develop finance and administration teams.
• Ensure effective performance management, capacity planning, and succession planning.