• Prepare and maintain staff attendance reports, salary computations (including for casual workers), and all forms related to leave, sickness, absenteeism, and other employee records.
  
• Maintain organized and up-to-date staff files, including contracts, addendums, disciplinary records, and correspondence.
  
• Present weekly attendance reports and monthly HR reports to the Managing Director.
  
• Maintain accurate and updated staff salary schedules for insurance and statutory compliance.
  

• Serve as the first point of contact for employees on both personal and work-related issues — ensuring an open, friendly, and supportive HR environment.
  
• Foster a workplace culture of trust, fairness, and collaboration.
  
• Proactively identify and resolve workplace conflicts, absenteeism, and performance concerns.
  
• Regularly engage department heads to identify and address employee-related challenges.
  

• Enforce company rules fairly and consistently, maintaining disciplinary records and ensuring that actions are properly documented.
  
• Conduct annual employee performance appraisals and make recommendations for increments, promotions, or corrective actions.
  
• Balance disciplinary action with fairness and empathy to sustain a harmonious workplace culture.
  

• Manage the full recruitment cycle: from advertising and shortlisting to interviewing, onboarding, and documentation.
  
• Maintain a talent database for urgent and future recruitment needs.
  
• Identify and attract high-potential candidates to strengthen the company’s workforce.
  

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• Manage time and attendance systems and prepare accurate payroll data for processing.
  
• Oversee leave management, ensuring proper tracking of annual, sick, unpaid, and casual leaves.
  
• Ensure statutory compliance for all staff on payroll, including NSSF, PAYE, and insurance contributions.
  
• Prepare and submit monthly deductions and reports to the accounts department for salary processing.
  

• Pay special attention to the Air Conditioning Division, ensuring proper staffing, resolving conflicts, reallocating technicians as needed, and maintaining operational harmony.
  

• Oversee office maintenance, including plumbing, power supply (UMEME), internet, and telephone systems, in coordination with the IT Manager.
• Approve petty cash requests and expenditures for stationery, airtime, and minor operational costs.
• Manage casual labourers, including approval of payments and attendance tracking.
• Ensure that all company insurance policies are current and aligned with business needs.

• Take initiative in identifying potential issues within any department and address them proactively.
  
• Demonstrate leadership during crisis situations (e.g., logistics breakdowns, staff incidents, or regulatory challenges).
  
• Report regularly to the Managing Director on key HR matters and emerging issues.
  

Requirements

• Bachelor’s Degree in Human Resource Management, Business Administration, or a related field.
  
• Minimum 5 years of hands-on HR management experience, preferably in a medium to large organization.
  

• Payroll processing and time/attendance management
  
• Disciplinary procedures and performance management
  
• Recruitment and onboarding
  
• Administrative and facilities oversight
  
• Statutory compliance and HR reporting
  
• Strong interpersonal, communication, and leadership skills.
  
• Ability to handle multiple responsibilities and maintain composure under pressure

• Professional integrity and confidentiality.
• Fair, approachable, and solution-oriented demeanor.
• Strong organizational and analytical skills.
• Excellent communication and negotiation abilities.
• Ability to foster harmony and teamwork across departments.