Admin Assistant

Job Overview

Are you energetic, ambitious, and looking to develop your career? Our Study Abroad Uganda department is looking to add an Admin Assistant to their team. We offer a dynamic and challenging environment where we achieve our business objectives and have fun doing it.

The Admin Assistant will provide vital support to the Study Abroad team by assisting in managing the day-to-day operations of the office and ensuring the smooth running of all administrative functions. Responsibilities include welcoming and assisting visitors, coordinating travel arrangements, managing communications, and overseeing general office tasks. This role contributes to creating a well-organised, professional, and positive working environment that enables the team to operate efficiently.

Your Role And Responsibilities
Among other tasks, your main responsibilities will include:
Greeting and assisting visitors, ensuring a welcoming experience

• Managing scheduling, booking appointments and preventing conflicts
• Arranging travel, including flights, transportation, hotels and restaurants as needed
• Screening phone calls and routing inquiries to the appropriate departments or individuals
• Generating reports, transcribing meeting minutes, conducting research and preparing presentations
• Maintaining professional communication via telephone and email
• Liaising with suppliers, managing office supplies and maintaining vendor contact lists
• Coordinating logistics with external vendors and managing expense reports
• Supporting budgeting, bookkeeping, payroll processing and government filings as required
• Supervising cleaning staff and ensuring the office remains organised and maintained
• Coordinating office space planning, maintenance, renovations and repairs with vendors
• Performing asset audits and maintaining accurate records
• Managing inventory for employee devices, including shipping, tracking and distribution
• Supporting new hire onboarding processes