Human Resource Officer

Key Duties and Responsibilities:

• Strategic Planning Support
• Collaborate with senior management to develop and implement strategies that align HR and administrative functions with the company’s long-term goals.
• Provide input on workforce planning to ensure the company has the required skills and capacity for future growth.
• Human Resource Management
• Develop and implement HR policies, procedures, and systems aligned with company objectives and legal requirements.
• Lead recruitment and selection processes to attract and retain qualified and motivated employees.
• Oversee onboarding, training, and professional development programs to build employee capacity and performance.
• Manage performance appraisal systems to ensure alignment with company goals and foster a culture of accountability and growth.
• Handle employee relations, including conflict resolution, disciplinary actions, and grievance handling, ensuring a positive work environment.
• Compensation and Benefits Management
• Develop and oversee competitive salary structures and benefits programs to attract and retain talent to drive business growth.
• Ensure accurate and timely payroll processing in collaboration with the Finance department.
• Employee Engagement and Welfare
• Foster a positive organizational culture by organizing employee engagement initiatives, such as teambuilding activities, welfare programs, and recognition schemes.
• Ensure workplace health and safety standards are met and address employee concerns promptly.
• Mentoring and Team Leadership
• Lead and supervise the HR and administrative team, ensuring clarity of roles, accountability, and high performance.
• Provide coaching, mentorship, and professional development opportunities for team members.
• Employee Wellness Program Development
• Design and implement staff wellness programs that address physical, mental, and emotional wellbeing.
• Develop initiatives such as health check-ups, fitness programs, stress management workshops, and work-life balance strategies.
• Ensure wellness programs align with employee needs and organizational goals
• Compliance and Risk Management
• Ensure compliance with labor laws (Employment Act), workplace safety regulations, and company Human Resources policies and staff code of conduct.
• Identify and mitigate human resource-related risks related to employee welfare, workplace safety, and legal compliance.
• Administrative Management
• Oversee office operations, ensuring efficient use of resources like office consumables and proper adherence to administrative policies.
• Develop and maintain systems for tracking company assets used in the office and homes, including office equipment, tools, facilities, and issued inventory.
• Manage contracts and service agreements related to administrative functions with vendors and suppliers, such as cleaning, sanitation, and office maintenance.
• Fleet and Logistics Management
• Oversee the management of the company’s vehicle and motorcycle fleet, including scheduling, maintenance, and tracking usage to ensure operational efficiency and cost control.
• Develop and implement fleet usage and fuel management policies to address logistical inefficiencies.
• Monitor and report on fleet performance metrics and resolve issues affecting the efficient use of pool vehicles.
• Facilities and Asset Management
• Ensure company facilities, equipment, and physical assets are maintained and secure.
• Supervise allocating and utilizing office space and resources to support head office and field operations.
• Reporting and Analysis
• Prepare and present reports on HR and administration metrics, including workforce trends, fleet utilization, and operational efficiency.
• Use data and insights to recommend improvements and strategic initiatives.
• Budgeting and Cost Management
• Prepare and manage departmental budgets, ensuring efficient use of resources for HR and administrative activities.
• Monitor logistics, fleet, and office operations costs, identifying savings opportunities.

Qualifications, Skills and Experience:

• Bachelor’s degree in human resource management, Business Administration (BBA), Public Administration or related field.
• Details of experience
• Seven (7) years’ experience with three (3) years in a supervisory role

Knowledge, skills and competences

• Proficiency in office management tools.
• Knowledge of fleet management and asset tracking systems is advantageous.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Strong problem-solving abilities.
• High level of attention to detail